Evolving and Sustaining Ocean Best Practices Workshop – November 2017

PROCEEDINGS NOW AVAILABLE

Intergovernmental Oceanographic Commission, Paris, France, 15th-17th November 2017

The Workshop has been organized in response to a growing need for global and sustainable ocean best practice management. This is being recognized in our discussions with national and international organizations. The management includes a sustainable repository with easy discovery and access for best practices. Interoperability is also considered a key requirement as more people are working interdisciplinary issues in the global context of understanding ocean dynamics and ecosystems.

The AtlantOS and ODIP Projects, JCOMMOCG and IODE will hold a two-and-a-half-day workshop on “Evolving and Sustaining Ocean Best Practices.”  The Workshop provides the opportunity for leaders of the global ocean observing community to guide the creation of a new process for best practice management. The outcomes of the workshop will include a review of the prototype repository of best practices and a position paper on sustaining ocean best practices. In addition, we will work towards a session paper for OceanObs’19, as well as addressing options to support a sustainable global standards and best practice initiative (including possible submission for a SCOR Working Group).

The Workshop, will be held at the IOC Offices, Paris, France from Wednesday 15 November to Friday 17 November 2017.  The agenda will focus on new approaches and recommend processes for archiving, discovering and accessing ocean observation best practices. This International Workshop will include a series of presentations, as well as breakout sessions examining current methods and then focus on identifying and describing key steps forward for a more global and cohesive process. The implementation of this process would then begin through collaboration within currently funded projects.

Information can be found below on:  AccommodationAgenda ; Author/Presenter guide ; Registration ; Venue and Directions

REGISTRATION

AGENDA

Evolving and Sustaining Ocean Best Practices Workshop
Intergovernmental Oceanographic Commission, Paris, France,
15-17 Nov 2017
IOC (Miollis) – Room: MAISON DE L’UNESCO — SALLE XIII

Workshop Agenda
Supported by AtlantOS, ODIP, IODE, JCOMM OCG, IEEE, AWI

15 Nov

WEDNESDAY

Speakers

09:00

Welcome

Introduction of participants (name and org)

Jay Pearlman IEEE; Albert Fischer GOOS

09:15

BP Project Overview & Objectives of the workshop

Jay Pearlman

09.25

Experiences and Challenges in Best Practices

 

 

Sensors and Observations

Moderator: Patrick Farcy, IFREMER

 

Sensors

Ian Walsh, SeaBird

 

Observatories

Ana Lara Lopez, IMOS

 

Observation Networks

Rik Wanninkhof, GO SHIP

 

Emerging technologies (sensors & platforms)

Matt Mowlem, NOC

11:00

Break

 

11:20

Data Management

Moderator:   Dick Schaap MARIS

 

Ocean Data & Discipline related DM

Cyndy Chandler, WHOI

12:00

Science and Analyses – Applications

Moderator:   Derrick Snowden, IOOS

 

Physics of the ocean

Albert Fischer, GOOS

 

Biogeochemistry

Maciej Telszewski, IO PAS, IOCCP

 

Biology and Ecosystems

Daniele Ludicone, SZN

13:00

Lunch

 

14.00

Discussion Panel on the State of BPs

Global implications and directions – addressing near-term and long-term evolution – directions and challenges

Moderators: Juliet Hermes, SAEON & Emma Heslop, SOCIB, JCOMM OCG

Panel: Ana Lara Lopez (IMOS); Maciej Telszewski IO PAS, IOCCP); Rik Wannikhof (GO- SHIP); Rachel Przeslawski (Geoscience, Australia); Mark Bushnell (IOOS)

15:15

Break

 

15:40

 

Proposed Community Infrastructure for End-to-End Management of Best Practices

Moderator:   Cyndy Chandler, WHOI

 

Overview and key developments infrastructure diagram to show the framework

Cristian Munoz Mas, SOCIB

16.10

BP Document Template

Copyright/IP & Use

BP Repository (including review process)

Pauline Simpson, CCMI representing IODE

16.50

 Discovery and access (Wiki & Semantic Search)

Pier Luigi Buttigieg, AWI

17.30

   Journal partnerships for publication

Jay Pearlman & Nina Hall, Frontiers Pub.

17.45

 Community engagement (education etc.)

Juliet Hermes

18:00

Adjourn

 

 

No Host Dinner

(names to Jay Pearlman, Workshop coordinator)

 

16 Nov

THURSDAY

 

09:00

Putting it all Together – Summary of Day 1 and

Challenges

Jay Pearlman

09:30

Charge to Break-Out groups

Pauline Simpson

09:45

Break-Out session 1 – The end to end process

 

 

5 Groups – Moderators TBA

BP Process and Structure

·       Documenting BP – Template process

·       Validating BP – Peer review process through repository and/or journal articles

·       Disseminating your BP Document: Repository

·       Promoting BP – Methodology

·       Sustaining BP – Updating

11:20

Break

 

11:45

Break-Out 1 Session Reports and recommendations

 

13:00

Lunch

 

14:00

Break-Out session 2 – Implementation directions

5 Groups – Moderators TBA

Implementation directions

·         Initial operating capability

·         Key metrics

·         Community engagement

·         What are the longer-term operations (development) needs?

15:45

Break

 

16:15

Break-Out 2 session report and recommendations

 

17:00

Addressing final day – Sustainability

Jay Pearlman

17:15

Adjourn

 

 

Dinner on your own

 

 

 

 

17 Nov

FRIDAY

 

09.00

Reflections

Nadia Pinardi, Co-President of JCOMM

09:30

Sustainability, Governance and Practical Implementation of Best Practices Framework

 

 

Moderator: Emma Heslop

 

Panel on Sustainability, Governance and Implementation

–        Local Governance of BP process and policies – Community of BP issuing orgs

– Repository

–        Sustainability of BP repository and journal

–        Sustainability/Updating of best practices

–        Practical applications – addressing near-term boundaries

–        Capacity building (outreach and training)

Closing statement/recommendations

11:10

Break

 

11:30

Implementation Plan – Presentation and discussion

Jay Pearlman, Mark BushnelL, Pier Luigi Buttigieg, Emma Heslop, Cristian Munoz Mas, Pauline Simpson

13:00

Expectations and Outcomes, Questionnaire & Close

 

 

ORGANIZING TEAM Contact us HERE

Name Representing
Pier Luigi Buttigieg AWI
Juliet Hermes SAEON/JCOMM
Emma Heslop SOCIB/JCOMM
Cristian Muñoz SOCIB
Francoise Pearlman IEEE
Jay Pearlman IEEE
Pauline Simpson IODE
Forest Collins IOC

ACCOMMODATION

Links from IOC webpage  (NB. 2014)

List of nearby hotels

Map of nearby hotels 

VENUE AND DIRECTIONS

The ‘Evolving and Sustaining Ocean Best Practices Workshop’ will take place at the Intergovernmental Oceanographic Commission offices, located in Paris, France

A restaurant is available for workshop breaks

ioc-unesco-miollis-annex

IOC/UNESCO Miollis Annex
1 rue Miollis
75732 Paris cedex 15
France

Upon entering the building through the annex entrance at 1 rue Miollis and passing security, go to the main building entrance, bear right and then turn left down the long hallway until you reach the red elevators. Take the elevators to floor -2 for Rooms XIII and XIV. Follow signs to your meeting room (i.e. ‘Salle XIII’). 

More: http://www.ioc-unesco.org/index.php?option=com_content&view=article&id=392&Itemid=100124

DIRECTIONS travel charges may have changed

From Charles de Gaulle (Roissy) airport

by RER/métro
60 minutes, €10, 0.3 kg/person CO2

There is a regional express rail link (the RER) from the airport. From Terminal 1 take the CDGVAL automatic shuttle (at door 34 lowest level) to the stop Terminal 3-Roissypole and enter the Aéroport Charles-de-Gaulle 1 rail station. From Terminal 2 the Aéroport Charles-de-Gaulle 2 TGV rail station is centrally located between terminals 2E/2F and 2C/2D, follow signs for ‘Paris by train’. Ticket machines accept cash or credit cards with smart chips, otherwise use the manned counters. Take the RER line B (direction Paris; St-Rémy-lès-Chevreuse) and get off at Saint-Michel Notre-Dame. Transfer to the Métro line 10 (your ticket will be required again) in the direction of Boulogne Pont de St-Cloud (note for the return trip you are now in the Cluny-La Sorbonne station), and get off at Ségur. From there it is a 2 minute walk to the entrance at 7 place de Fontenoy. Alternate public transport routes include the Roissybus to Opéra, or the Air France bus (‘les cars AF’) routes to Porte Maillot/Arc de Triomphe or Gare de Lyon/Montparnasse, which are only recommended if your final destination is close to one of these end points.

by taxi
40 minutes without traffic (up to 3x at peak times), €45-60, 7 kg CO2

A taxi can be practical if you have a lot of luggage, but note that it can take well more than twice as long at peak times.

From Orly airport

by RER/métro
50 minutes, €10.25, 0.2 kg/person CO2

There is a regional express rail link (the RER) from the airport. In the terminals, follow signs for ‘Orlyval-Paris by train’. Ticket machines accept cash or credit cards with smart chips, otherwise use the manned counters. Take the Orlyval automatic shuttle to the Antony RER station, where your ticket will be validated. Take the RER line B (direction Paris; Aéroport Charles de Gaulle) to Denfert-Rochereau. Transfer to the Métro line 6 (your ticket will be required again) in the direction of Charles de Gaulle-Étoile, and get off at Sèvres-Lecourbe. From there it is a 5 minute walk to the entrance at 7 place de Fontenoy. Alternate public transport routes include the Orlybus to Denfert-Rochereau, or the Air France bus (‘les cars AF’) route to Montparnasse/Invalides/Porte Maillot, both connecting to the Paris métro system. Depending on traffic this can be somewhat quicker.

by taxi
25 minutes without traffic (up to 3x at peak times), €35-45, 4 kg CO2

From the Gare du Nord or Gare de l’Est

by métro
30 minutes, €1.80 (€1.40 if bought in a carnet of 10), <0.1 kg/person CO2

Take Métro line 4 in the direction of Porte d’Orléans to Odéon. Transfer to Métro line 10 in the direction of Boulogne Pont de Saint-Cloud to Ségur. From there it is a 2 minute walk to the entrance at 7 place de Fontenoy.

by taxi
20 minutes without traffic (up to 3x at peak times), €20-25, 1.5 kg CO2

AUTHOR AND PRESENTER GUIDELINES

This workshop has been organized in response to a growing need for global and sustainable ocean best practice management. With presentations from selected experts, we aim to provide the opportunity to understand the range of issues faced and discuss, as a community, solutions for the archive, distribution and discovery/access of oceanographic best practices.

As a guide, your presentation should be approximately 15 minutes with 5-10 minutes for discussion.

The themes for the opening morning are:

Experiences and Challenges in Best Practices
Sensors and Observations
Sensors
Observatories
Observation Networks
Emerging technologies (sensors & platforms)
Data Management
Ocean Data & Discipline related DM
Science and Analyses – Applications
Physics of the ocean
Biogeochemistry
Biology and Ecosystems

These first series of presentations on the first day sets the base and tone for the dialogue in the afternoon on the BP process and for the breakouts the next day. By the end of the workshop, we are looking for community inputs and, hopefully, consensus on the process that has been identified prior to the workshop as a straw man. Following the workshop, we have the resources to do the initial implementation during the next four months after the workshop.

Ultimately, you can select the major points you wish to make but we hope some of the following might be touched upon:

  • A brief discussion on the work you are doing to introduce yourself to the participants.
  • How practices are created in your area followed by examples of best practices that have been defined.
  • How your best practices are maintained and propagated and what works now.
  • What are the key issues and challenges in standards and best practices, from your perspective/area?
  • What specific needs do you have from an end-to-end system of sustainable best practices and what gaps need to be filled to develop such a system?
  • Discuss if your community has a need for an interdisciplinary repository of ocean best practices. You should assume that the repository is open access and shares information with and across communities
  • How can communication and outreach be coordinated with your community?
  • Lastly, if appropriate, describe the type of training you do or would like to have.

Please provide your presentation to us a few days prior to the meeting (email below). We will plan to include them in the proceedings of the workshop. Please also send us a short one paragraph cv, for the moderator to introduce your session.

Thank you very much for your support. If you have any questions or comments, please contact us on best-practices@atlantos-h2020.eu