EU Horizon 2020 project

A large scale EU Horizon 2020 research and innovation project contributing to the Trans-Atlantic Research Alliance and GEO.

62 Partners, 18 Countries

International integration of Atlantic ocean observing activities – further supporters / members are welcome.

Task 11.1

Project management

Lead: GEOMAR (Martin Visbeck)

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Management of the project : The project coordination unit (PCU) at GEOMAR will be in charge of managing the project using effective management procedures based on the project cycle management formal methodology. For more information on the composition of the PCU, please refer to Section 3.2.2, 2.2.5 and 2.2.6. This task includes: 1) the setting up of a consortium agreement in the very early stage of the project and prior to the signature of the grant agreement. The consortium agreement will regulate the consortium, rules for participation, and ownership and access to key knowledge (IPR, foreground, etc.); 2) the provision of administrative/financial/legal support to all partners involved during the implementation of the project; 3) the preparation of Project Periodic Reports, the Final Report and the Final Report on the EU Financial Contribution Distribution.

Communication activities to promote the project and its findings: the project coordinating unit (PCU) at GEOMAR will be extensively involved in the communication of project results through provision of reports, communication with the EC, engagement with public and the media (ref. to Section 2.2.6 for more details).

Regular and comprehensive communication with the EC: The conduit for this will be the PCU. This task will ensure the appropriate follow-up of project obligations from the Grant Agreement (scientific, reporting of science results and finances, communication, and management). The PCU will ensure that at least one EC representative is invited to the project meetings. If there are any major problems within the project that cannot be solved through the appropriate management structure, the PCU will liaise with the EC in order to seek advice and a solution.

Coordination of internal communication within the project: The PCU will ensure optimal internal communication through a dedicated intranet and regular teleconference calls as well as through the agreed formal face to face meetings. The intranet [D11.1] will be set up for include documents and tools that will aid the management and reporting of the project. Additionally, an internal newsletter and a wiki will be set up for the exchange of information within the partnership and to provide templates, guidelines and clarifications for administrative and scientific staff. Main communication tools in the project are the intranet, a wiki, teleconferencing, video conferencing, Skype, other forms of remote communication, and meetings.

Technical support to the project committees and panels: The PCU will also provide administrative support to the committees and panels (see Section 3.2) of the organizational structure of the project. This will include: administrative tasks involved in the preparation, executing of and post-processing of major project meetings of the committees and panels (i.e. agendas, invitations, location of meeting places, organization of rooms and equipment, preparation, distribution and archiving of materials, minutes and action lists).

Deliverables:

D11.1 Design and implementation of the intranet: The intranet is a tool for the legal, financial and administrative management of the project. It contains contractual documents, consortium documents, templates for the legal, financial administrative management, and copies of reports to the EC. The intranet will be web based, and it will be set-up with the support of the computing center of GEOMAR. PM3